Platform Features

Craft and deliver individualized event experiences to attendees, sponsors and exhibitors through Deal Room's comprehensive event management features.

End-to-end Event Platform for Hassle-free Events

Plan & Manage

Deal Room helps you plan and manage every aspect of your event from A to Z. Whether it is in-person, virtual or hybrid.

Promote

Use Deal Room’s built-in features to promote your event, attract sponsors and attendees and nurture your audience

Engage

Deal Room helps you with hassle-free any-kind-of event management to boost audience engagement, ease networking and foster relationships.

Monetize

Deal Room offers plenty of options to monetize your event for higher ROIs. Exhibitors, sponsors and attendees will get the best out of your event with Deal Room’s features.

All Event Platform Features

Plan & Manage

Event management

Event Builder

Through the Event Builder, it is super simple to upload, export, update and manage all components of your event.

Seamless Onboarding

Deal Room’s event management software allows you to integrate speaker, sponsor, and agenda content from the event dashboard for easy onboarding.

Agenda Management

Your participants can build a personal agenda by adding sessions from the event program, or by booking meetings with other event attendees.

Attendee/Speaker Management

Use the Event Builder to import speaker and attendee lists effortlessly. Create schedules, arrange virtual sessions, and organize streams to help them drive higher participation and engagement. Plus, Deal Room Team onboards speakers and organizes rehearsals before event day.

Expo Management

Deal Room enables the organizer to comprehensively manage the virtual fairs and booths while taking care of the sponsors for each virtual booth. Also, organizers customize the fairs and booths as needed by the sponsors.

Virtual Event Venue

Whether your event is in-person, virtual or hybrid, you will have a real-like event venue where all participants can experience all components of your event effectively and easily.

Plan & Manage

Event Registration

Web Domain Branding

Register your attendees with a custom branded landing page with your event’s or company’s name in domain address.

Simple Registration Flow

With a simple and end-to-end event registration platform, help your attendees register themselves for your in-person, virtual, and hybrid events with ease.

Customizable Form Builder

Use our event registration solution to build effective forms with conditional, multiple choice and open-text questions to acquire the data needed for a more comprehensive understanding of diverse attendee groups and attendee filtering.

Event Specific Attendee Profile

Let your attendees build their event specific attendee profile based on forms and onboarding questions you identified.

Time Zone Adjustments

Provide all your participants with a time zone adjusted agenda based on the region they plan to attend.

Embeddable Widget

Embed your event registration form into third-party websites to enable single ticket flows and improve event registration and inquiries.

Plan & Manage

Onsite Production

Quick and Easy Check-in

Attendees show the QR code on their ticket or registration confirmation on the registration desk. Or they can easily use self check-in machines.

QR Code Scan

Scan QR code to add attendees to the contact and generate leads without the hassles of manually adding contact details.

Badge Printing

Manage badge printing so the participants can use the badges to share contact with others for connecting and networking.

Access Control

Control the access to different areas and sessions at the event venue.

Reminders For Meetings, Sessions

The platform offers highly focused push notifications and reminders to keep your audiences interested and engaged.

Dedicated Deal Room Meeting Area

Set pre-assigned tables for attendees and participants to avoid ambiguity during meetings and networking sessions.

1-1 Meetings With Attendees, Sponsors, Expo

All participants are able to send meeting invitations unless event organizers prefer to segment by using Deal Room’s Visibility Matrix feature.

Online Technical Support

With Deal Room, our Event Success Team is always ready to help you with any issue you face in an unlikely event. Our service support team stays with you from the beginning of events until it is certain that the event progresses as intended and is a huge success for everyone involved.

Live Streaming

Stop worrying about your live streaming quality even if you don’t have any event production experience. Deal Room’s Livestream Studio is designed to make your live stream a notch ahead of professionally-made events and ensure reliable streams. Event program streaming, single or multi-speaker streaming (on platform or YouTube RTMP streaming), Parallel Track/Stage Streaming are easily managed on Deal Room.

Plan & Manage

Video Conference

Deal Room’s Own Conference Tool

Deal Room has its own built-in conference tool. In case you don't prefer to integrate Zoom or any other external conference tool, you can host your participants inside the platform. All types of sessions and 1-1 meetings can be held inside Deal Room.

Integrations With Other Conference Solutions

Easily integrate your event with external conference tools such as Zoom.

Live or Recorded Streaming

Stop worrying about your live streaming quality even if you don’t have any event production experience. Deal Room’s Livestream Studio is designed to make your live stream a notch ahead of professionally-made events and ensure reliable streams. Event program streaming, single or multi-speaker streaming (on platform or YouTube RTMP streaming), Parallel Track/Stage Streaming are easily managed on Deal Room.

Plan & Manage

Integrations

RTMP, OBS, or vMix

Use Deal Room’s unique Conference Solution or integrate live video streaming solutions such as RTMP, OBS, or vMix to stream your event content within the platform.

Ticketing and CRM

Create the most satisfying ticketing and CRM experience by utilizing Deal Room’s unified integration capabilities that make you organize, prioritize, and manage ticketing and customer relationships.

Website iFrame

Deal Room’s custom-built iFrame lets the attendees and exhibitors have the best event experience by making it easier to embed speaker, sponsors, and exhibitor lists on the website.

Deal Room’s Own Conference Tool

Deal Room has its own built-in conference tool. In case you don't prefer to integrate Zoom or any other external conference tool, you can host your participants inside the platform. All types of sessions and 1-1 meetings can be held inside Deal Room.

Data Import

Import and export a variety of attendee data files and stacks using Deal Room’s integration feature from and to your CRM, e-mail, or online registration platform to ensure the best event experience for attendees.

Plan & Manage

Customer & User Support

Event Success Team

With Deal Room, our Event Success Team is always ready to help you with any issue you face in an unlikely event that you hit a roadblock. Our service support team stays with you from the beginning of the preparation process until it is certain that the event progresses as intended and is a huge success for everyone involved.

End User Support

All end users (attendees, speakers, exhibitors, etc) can reach Deal Room in minutes via Live Chat button inside the platform or via our website chat.

Promote

Branding

Web Domain Branding

Register your attendees with a custom branded landing page with your event’s name in domain address to increase the engagement of your attendees.

Platform Branding

As an event organizer, you can customize the event however you like. Create customized URLs, emails, and event pages with unique designs to make each event lively, unique, and engaging.

Intelligent Event App

Your event platform can fit in your pocket! Everything is in the palm of your hand with our intelligent event app.

Promote

Communication Templates

Emailing Tool

Using Deal Room's extensive emailing tool, always keep in touch with the sponsors, exhibitors, or attendees. The email manager enables event organizers to send reminders and informational emails to panelists, partners and attendees and improve the participation rate and event engagement. Pick among tens of ready-to-use templates, easily modify them and communicate with your participants.

SMS Tool

In case you prefer to send SMS notifications, Deal Room system allows you to build your SMS messages and communicate via the system.

Engage

Matchmaking

Relevance Matchmaking Algorithm

Use Deal Room’s AI-powered matchmaking algorithm to find and suggest attendees based on relevance to the profiles.

Rich Filtering

Customize attendee onboarding questions to acquire the data needed for a more comprehensive understanding of diverse attendee groups and attendee filtering. The various customizable filtering options based on several significant criteria provide participants with more effective networking.

Visibility Matrix

All participants are able to send meeting invitations unless event organizers prefer to segment by using Deal Room’s Visibility Matrix feature. As the event organizer, you can decide which participants can see, chat or network with whom.

Easy Meeting Scheduling

Exhibitors and participants can create and schedule meetings with each other weeks before the event and turn it into a huge success.

Engage

Networking

Dedicated Deal Room Meeting Area

You can create dedicated zones for meeting and networking as the organizer for the participants to interact, connect and network with each other.

Messaging and Chat

Participants can directly connect before, during, and after the event using the built-in chat feature in Deal Room, strengthening business ties.

Pre-booking Meetings With Onsite or Online Attendees

Participants can schedule meetings in advance to remain in control over the networking and build their meeting schedule before other attendees’ agendas are full.

Prebooking by Event Organizer

As an event organizer, you can schedule meetings with other participants on behalf of your attendees, sponsors or speakers.

One-on-One and One-on-Many Meetings

The opportunity to arrange one-on-one and one-on-many meetings significantly improve the matchmaking process for attendees, sponsors and exhibitors.

Group Networking and Roundtables

Participants and exhibitors have the opportunity to meet with their target attendees and expand their networks through group networking and roundtables.

Reminders For Meetings, Sessions

The platform offers highly focused push notifications and reminders to keep your audiences interested and engaged.

Networking Even After the Event

Creating meaningful connections is a real value, keeping them is another. If you don't wish to close your events, leave them open and let your participants keep on networking.

Engage

Interaction

Built-in Virtual Conference Tool

Deal Room has its own built-in conference tool. In case you don't prefer to integrate Zoom or any other external conference tool, you can host your participants inside the platform. All types of sessions and 1-1 meetings can be held inside Deal Room.

Live Sessions

Manage your live sessions, let your moderators interact with the audience via chat function.

Multiple and Parallel Stages

Do not limit yourself to a single stream. With Deal Room, you can have multiple parallel stages at the same time.

Breakout Rooms

Create several breakout rooms apart from the main stages to drive deeper attendee and audience engagement.

Workshops

Manage your workshops in Deal Room’s own conference tool. Let your attendees discuss, learn and engage.

Built-in Chat

Use the built-in chat within Deal Room to instantly chat with speakers, moderators or participants.

QA/Polling

Use diverse QA and polling options within Deal Room to engage with the audience, respond to their queries and gather feedback through custom-developed polls.

Monetize

Expo / Booths

Expo Area

Event organizers can create an expo area where participants can engage with event partners and exhibitors to build valuable business relationships.

Virtual Booths

Expo owner companies can create virtual booths with meeting tables within the fair on the event day and manage them for greater attendee organizers.

Monetize

Sponsorship Opportunities

Sponsor Branded Meeting Areas

Sponsors can brand the physical or virtual meeting areas, roundtable sessions, and breakout sessions to improve their brand visibility and lead generation chances. Event organizers can brand meeting areas to monetize the event and improve the physical visibility of your sponsor’s brand for lead generation and brand awareness.

Sponsored B2B Tables

Create sponsored tables and brand them with the sponsor’s name for stronger networking interactions and leads during business-to-business events.

Branded Sessions

Create sponsored sessions, workshops or polls with brand visibility on virtual venue and conference tool.

Monetize

Lead Generation

Targeted Lead Retrieval

With various features and tools, Deal Room supports sponsors and exhibitors in effectively acquiring, qualifying, and following up leads all under the same roof. This helps the exhibitors and sponsors bolster their ROIs.

Sponsors & Exhibitors

Deal Room makes it easier for sponsors and exhibitors to attract attendees to their booths with touchless lead retrieval in in-person events so that they never miss any crucial prospects.

Business Matchmaking

With relevance algorithm based business matchmaking, Deal Room helps you find the most suitable matches for the sponsors and exhibitors and improve their lead generation opportunities.

Sponsored Sections & Ads

Deal Room provides exhibitors and sponsors with a variety of brandable areas where they may use their logos, visuals, and marketing collaterals to increase brand visibility and generate more leads.

QR Business Card Scanning

Collect attendee details and contact information by simply scanning their badges and QR codes using Deal Room to create a comprehensive database.

Advanced Analytics & Data

Event organizers can keep track of the number of meetings arranged and attended, the participants involved, and other essential details to achieve effective event management, post-event evaluation and ROI measurement.

ROI Measurement

Measure the success of your event and the ROI by evaluating KPI’s and values gathered from Deal Room’s highly advanced analytics provided on the Event Builder Panel.

What Kind of Event are you Planning?

Integration Capabilities and Built-in Features You Will Love

No matter what kind of streaming, CRM, or event provider you use, integrate them to Deal Room quickly for the assured success of your events.

Trustpilot
4.5/5
Capterra
5/5

Attendees, Organizers and Businesses—Everyone Loves Deal Room

Take advantage of Deal Room, the powerful, feature-rich and cutting-edge event management platform to help you organize better events that bring value, engagement and leads to everyone.

More about our Customers

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Customer Success Stories

Belgian Broadcast Day
Why did we decide to organize a virtual event? Because of the peculiar times we find ourselves in at the moment, and in particular the restrictions the media- and audiovisual sector faces, we found ourselves confronted with a problem; how do we tackle the...

Belgian Broadcast Day

How do we tackle the problem in terms of providing the sector with up-to-date information about the innovations taking place?

Read the Success Story
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