Simply Build and
Manage Virtual Events
Design immersive virtual events for your audience, and manage them with our all-purpose event management platform.
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Do everything you possibly want to do in a virtual event platform with a range of features tailored to help you create and manage stunning virtual events.
Connect live or recorded video streaming from other platforms to Deal Room without any usual hassles.
Enhance matchmaking and networking opportunities for participants through diverse built-in networking and engagement features to foster better relationships.
Help your partners find the best networking opportunities and business leads through AI-powered business matchmaking.
Create virtual fairs and booths with meeting tables to boost participant engagement and interactions to help them meet their event goals.
Set up virtual meetings for businesses and attendees to enable them to interact, discover and create better business opportunities.
Make roundtables and breakout sessions in addition to the main sessions to help your participants and sponsors to nourish networking and business relations.
Stream with any streaming platform you want, and use our Stream Studio to add it to Deal Room virtual events.
Make it smart and successful with Deal Room.
Deal Room is the most inclusive event management platform for effortless event creation and management.
Add live sessions to your virtual events from any platform of your choice and interact with the audience.
Do not limit yourself to a single stream. With Deal Room, you can have multiple and parallel stages as you prefer.
Create various breakout rooms apart from the main stages to drive higher attendee and audience engagement.
Create workshops in the Deal Room for attendees and participants to come and indulge in to gain new industry insights.
Build highly relevant and focused business relationships and potent networks with Deal Room’s AI-matchmaking algorithm.
Event participants can use Deal Ream to create one-on-one or one-on-many meetings with each other for better networking and business interactions.
Make a virtual, interactive roundtable for your attendees, sponsors, and audience to enable enhanced participant engagement.
Schedule your events in advance with our powerful and easy-to-use event organizer to stay ahead and be in control of the event.
We make it possible for event organizers to create a fair area where participants can engage with event partners and exhibitors for networking and business relationship building.
Participants can create virtual booths with meeting tables within the fair on the event day and manage them for greater attendee organizers.
Exhibitors and sponsors can host various lead generation activities to find high-converting and top-quality leads.
Sponsors can brand the meeting areas, roundtable sessions, and breakout sessions to improve their brand visibility and lead generation chances.
Sponsors and exhibitors can use Deal Room features to make customized, event-specific profiles. This will help them bolster their matchmaking and networking opportunities.
Deal Room offers extensive filtering options that the partner can use to filter attendees, exhibitors, and sponsors based on their roles, industries, and other criteria.
Use the built-in chat within Deal Room to instant chat with preferred participants to interact and engage with them.
Use diverse QA and polling options within Deal Room to engage with the audience, respond to their queries and gather feedback through custom-developed polls.
Deal Room’s virtual event management platform empowers you to customize your events as you want.
Our virtual event management platform is so easy to use that you can get your event from planning to live in just five steps. And our team is always with you to help and see you through.
Part of what makes Deal Room such a great and easy-to-use event management platform is the collection of built-in features and integration options. With such expansive capabilities, customizing an event is a walk in the park:
Stop worrying on your live streaming quality even if you don’t have any event production experience. Deal Room’s Livestream Studio is designed to make your live stream a notch ahead of professionally-made events and ensure reliable streams.
Do not prefer to use Zoom or other third-party tools to host your conferences? Well, Deal Room has its own Conference Tool built with extensive capabilities and features to help you host any type of conference you want. With impeccable streaming quality and customization options, our Conference Tool is more than just a tool to manage your conference. It is a solution to address all your worries about conducting a successful conference whether it is one-on-one, one-on-many, or across multiple platforms in virtual, onsite, or hybrid event modes.
With Deal Room, getting real-time event analytics is easier than ever before. You can collect all the data you need about the event. Analyze the event’s success by how it helped your sponsors and exhibitors generate leads by reviewing interactions. Drive insights from the data collected to see what worked and did not, and use the insights to strategize the next events better. Create comprehensive, data-backed event reports for analysis and advice from industry leaders.
Experience convenience like never before for better event management and success. Available on Android and iOS, our mobile app offers all capabilities of the web platform right within your palm. Based on the nature of the event, participants can organize and manage various schedules, sessions, and booths, as well as take care of their own schedules along with collecting information from various exhibitors. The participants can make one-on-one meetings on the app, as well. The app helps create a unique virtual environment and allows users to attend the event anywhere, anytime.
Take advantage of Deal Room, the powerful, feature-rich and cutting-edge event management platform to help you organize better events that bring value, engagement and leads to everyone.More about our Customers
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Here we are going to explain the benefits of virtual events.
The virtual event platform's communication features and the creation of interactive materials are the most crucial components for making an incredibly interactive experience for your audience throughout your virtual event.
Attendees must think about the total cost of attendance, including registration, hotel stay, travel, meals, and so forth. Renting entire event spaces, booking keynote speakers, potentially providing catering, and printing materials are also challenging for organizers. Virtual events cut participation, marketing, and operations costs significantly. Aside from this, digital content is not printed and can be shared indefinitely.
Attendees have limited time and money to spend on attending an in-person event, especially if travel is required. On the other hand, a physical venue has limited space for a specific number of attendees.
A virtual event can host participants from all over the world, reduces the cost of participation for attendees and allows them to manage their time better and interact with one another with the professional tools of the event's platform, and is climate-friendly. Additionally, the event organizer removes the limit on the number of participants, significantly reduces costs, and plans and executes the event quickly.
It's no secret that tracking a customer's behavior online is much easier. You can collect data on all key aspects of your event using the technology behind a virtual event, such as attendee feedback, how many people used the live chat and networking options, who contacted a specific exhibitor or sponsor, and much more. This valuable data provides insight into the success of your event and can be used to improve future ones.
Virtual events are beneficial to both parties, and plan to stick around! The benefits of virtual events include their scalability, low entry barriers, lower costs, networking opportunities, digital content, quick planning and execution, highly personalized experiences, and the ability to analyze data at every step.
Virtual events go beyond the webinars and live-streamed videos you can set up on Zoom and other similar platforms. We will introduce the most popular category in this virtual event guide, and they are also the kinds of events in which Deal Room specializes.
A webinar is an online video presentation with limited audience interaction and requires an instructor, attendees, and a method of communication. While webinars are typically brief presentations, virtual seminars often resemble classroom workshops. Virtual seminar is an effective and affordable instructional tool basically for knowledge acquisition.
For example, you can schedule live or on-demand webinars for product tutorials, industry panel discussions, voiceover presentations, brand collaboration, Q&A webinars, etc.
A virtual conference differs from a typical virtual meeting and webinar because it offers flexibility in multi-session agendas at different times or days. It can consist of keynote and breakout sessions, panel discussions, live entertainment, educational sessions, sales product demos, solution sessions, and more. The primary purpose of virtual conferences is to interact and engage with a larger audience online, and they are accessible from any device or browser. Before the event, attendees can also set their agendas, which enables those in other time zones to attend the event at more convenient times. Thus, it ensures the broadest worldwide reach and involvement.
The Nordic Conference on Sustainable Healthcare, for instance, was a virtual conference in Finland with over 32 speakers, and Deal Room had the opportunity to provide its services for their first major conference format.
Have you ever experienced a hybrid event before? If not, I’m sure you will. Hybrid events are the future of events. A hybrid event combines in-person and virtual events, expanding the event's global reach. Conferences, exhibitions, small business gatherings, you name it—hybrid events are the way to go! Let’s take a look at the two main types of hybrid events.
Internal hybrid events are suitable for company-wide announcements, training, town hall meetings, department gatherings, sales meetings, and more. For large companies, it is almost impossible to gather all the internal stakeholders and staff in the same room. This is because the company has branches and/or headquarters worldwide. In such cases, a hybrid event is an ideal solution.
External hybrid events are ideal for conferences, summits, concerts, virtual social networking, seminars, workshops, classes, trade shows, and product launches. People from similar industries can connect, share experiences, and network at external hybrid events. External hybrid events target a much broader audience than internal hybrid events, as they target individuals from outside the organization who might share a common interest.
World Business Chicago led the largest Chicago Venture Summit in a three-day hybrid event powered by Deal Room in September 2021 and recorded the attendance of 600+ key players in driving Chicago’s status.
A virtual trade show is similar to a traditional exhibition, but visitors and exhibitors interact with one another on the web rather than in person. There are some industries where virtual trade shows make more sense than others, such as the media and entertainment industry. However, research indicates that customers prefer and require the full sensory experience in clothing sectors, manufacturing, and services.
The NAB Show is the world’s leading marketplace for innovation, connections, and transformative technologies. This event series was launched in October 2020, and with Deal Room's support to side events, it has now become a 365-event platform for the global media and entertainment community to connect, communicate, and collaborate all year round.
You can have virtual networking at all kinds of events, and they are awesome ways to get your participants to meet and do business. They are excellent networking opportunities. A successful virtual networking event depends on several factors and requires a networking-oriented event management platform. To successfully host a virtual networking event, consider the following components:
Registration and profile setup: Participants sign up online by completing their profiles and the event registration form.
Transferring attendees to the event platform: Organizers can simply select and move all attendees to the matchmaking platform. By doing this, organizers are able to benefit from an automated process that helps them manage their events more efficiently and effectively.
Search and find potential matches: By browsing profiles, participants can decide who they want to meet and create a list of potential partners before the event starts.
Schedule meetings: Attendees can set up meetings with one another. The system can assign each meeting to a breakout room automatically and notifies the participants.
Event day: Participants can enjoy their pre-arranged meetings plus arrange new ones!
Facilitating interaction and networking is the main rule of increasing engagement at events.
Deal Room’s matchmaking algorithm lets attendees find the right people to network with by suggesting attendees based on relevance to the profiles. Based on attendee onboarding questions, event organizers acquire the data needed for a more comprehensive understanding of diverse attendee groups and attendee filtering. The various customizable filtering options based on several significant criteria provide participants with more effective networking.
Exhibitors and participants can create and schedule meetings with each other during or weeks before the event and turn it into a huge success. Participants can schedule meetings in advance to remain in control over the networking and build their meeting schedule before other attendees’ agendas are full. As an event organizer, you can also schedule meetings with other participants on behalf of attendees, sponsors or speakers. You can create breakout rooms for meetings and networking as the organizer for the participants to interact, connect, and network with each other.
By using messaging and chat tools, participants can directly connect before, during, and after the event using the built-in chat feature in Deal Room, strengthening business ties.
Participants can use the built-in chat within Deal Room to instantly chat with speakers, moderators or participants.
There are QA and polling options within Deal Room software to engage with the audience, respond to their queries, and gather feedback through custom-developed polls.
Deal Room event platform offers highly focused push notifications and reminders to keep your audiences interested and engaged.
With Deal Room’s event registration software, you can create and manage the registration process for virtual events of varied scopes and sizes. With the ability to customize the event’s registration, the solution makes it simpler for people to register for your event on any platform without any holdup. With customized website URLs and landing pages, help your attendees register themselves for your events with ease.
You can also embed your event registration form into third-party websites to enable single ticket flows from these websites to improve event registrations and inquiries.
Once the participants and speakers are registered to the event, they will receive automated emails from Deal Room. The content of these emails can be modified inDeal Room’s user friendly email design tool.
Speaker and program management tools and service provides a smooth onboarding experience for your speakers. Having speakers prepared, informing them about the platform usage, features, and potential scenarios, and creating engaging sessions are some components of Deal Room speaker and program management.
Customer Success Stories
In times of uncertainty and constant change, being at the front-line of the action is key! D-Congress presents an opportunity for industry professionals to partner up and shape the trade of the future together.